Office Manager Vacancy
Amsterdam Brain Centre is seeking an Office Manager.
Office Manager Vacancy
Amsterdam Brain Centre is seeking an Office Manager.
Job title
Office Manager / Administrative/Facilities Coordinator (1 position available)
Purpose of the role
The office manager is the linchpin of Amsterdam Brain Centre and ensures that the office runs smoothly and efficiently. You are responsible for all administrative, organisational and facility-related tasks and ensure that everything runs like clockwork.
You will receive clients, customers and suppliers, manage the treatment team’s telephone, mailbox and diary, and coordinate appointments and practical matters. In addition, you will create structure and overview in the office, identify areas for improvement in processes, support your colleagues in their work and actively contribute to a warm and professional working atmosphere in which humour is used in the right way.
In short: you ensure that the office functions like a well-oiled machine and that everyone feels supported.
Position in the organisation
Department/team
Independent position within the small Amsterdam Brain Centre office; you will be responsible for the day-to-day running of the office
Number of colleagues/reporting lines
Works closely with practitioners and assistants, external suppliers and customers
Main duties and responsibilities
Welcoming clients and visitors in a hospitable manner
Managing the treatment team's telephone, mailbox and diary
Coordinating appointments with clients, internal and external parties
Taking care of facility matters in the building (such as office supplies, minor maintenance tasks, cleaning schedules)
Supporting the team with organisational and administrative tasks and identifying areas for improvement
Required knowledge, skills and competencies
Educational level/certificates
MBO+/HBO degree in management, office management or secretarial studies
Important knowledge or experience
Experience with diary management, customer contact and office organisation; affinity with healthcare/paramedical environment is an advantage
Competencies (e.g. customer-focused, accurate)
Structural, caring, independent, organised, humorous and able to create a pleasant atmosphere without being “too much”
Physical and/or special working conditions
Working hours/shifts
During the day on location in Haarlem; regular office hours, flexibility for special events or treatment weeks
Load capacity/lifting/outdoor work
Light physical tasks possible (e.g. minor facility maintenance, moving office supplies)
Certificates such as VCA, driving licence
No VCA required; driving licence B may be useful for occasional transport of materials.
Terms of employment
Salary range: €2,900–€3,300 gross per month based on full-time employment
Hours per week: Full-time (32–40 hours) or part-time with the possibility of flexible days;
Contract type: Temporary or secondment basis with the prospect of permanent employment
Location: New Amsterdam Brain Centre building in Haarlem
Travel expenses/parking facilities: Travel expenses reimbursed in accordance with regulations; parking in consultation;
Start date/possible end date: Start as soon as possible, for an indefinite period.
We look forward to welcoming you to our centre
If you recognise yourself in the job description and would like to work in a beautiful centre where we really make a difference for people, please contact us.